• Human Resources Specialist
• Exchange Bank Position
• Unique Recruiting Manager Opportunity
• Personnel and Recruiting Supervisor

Human Resources Specialist

ABOUT THE POSITION
Under the direction of the Administrative Services Director and Human Resources Manager, the Administrative Specialist in Human Resources is responsible for a wide variety of services in the areas of Recruitment, Benefit Administration, and Employee Relations. The successful candidate must be able to demonstrate the ability to interact well with members of the public, job applicants and internal staff. Experience in a fast-paced recruiting environment, drafting job announcements, developing job flyers and scheduling interview panels is highly desirable. The Town is on a 10 hour per day four days per week work schedule from Monday through Thursday.

Assignments to this position may include some or all of the following

• Assisting professional staff in recruitment activities, which includes: developing job announcements; writing and placing job advertisements with professional journals, Internet sites, newspapers, job hot line, and doing mass recruitment mailing.
• Arranging temporary help with outside agencies;
• Screening applications for selected positions, notifying applicants as to their status and the timing of the selection process; contacting potential raters for oral boards and coordinating the scheduling of oral boards; assisting with oral board questions; setting up oral board packets; scheduling examination processes, administering written and performance examinations and monitoring oral boards; coordinating medical exams, fingerprinting and start dates.
• Monitoring temporary employees for performance problems and for time limitations
• Explaining Town personnel policies and procedures, MOUs, and other documents
• Assisting with employee benefits
• Assisting in training new or temporary employees
• Assisting with salary or other surveys
• Conducting new hire orientations
• Maintain and update Human Resources information on Town website
• Act as a backup to payroll

QUALIFICATIONS

Knowledge of:

• Modern office procedures and equipment
• Customer service principles
• Record keeping principles
• Basic mathematical concepts
• Filing procedures and practices
• Basic budgeting principles
• Knowledge of PowerPoint, Publisher, Excel and Word for Windows desirable
• Knowledge of EDEN HRIS software system highly desirable
• Knowledge of payroll processing and PHR certification desirable

Ability to:
Organize work, and coordinate multiple projects to meet critical deadlines Use computers and applicable software applications Interpret and apply applicable federal, state and/or local laws, rules and regulations Establish and maintain cooperative and effective relations with Town departments, and interact diplomatically with the public

Training and Experience
High School Diploma or General Equivalency Degree, and four years of progressively responsible office experience are highly desired. An equivalent combination of education and experience that would provide the required knowledge, skills and abilities is acceptable.

License or Certification
Valid California Driver License is required. Driving record must meet Town driving standards

APPLICATION PROCEDURE
A completed Town of Windsor application is required. Resumes will not be accepted without an application. Applications will be accepted at the Town of Windsor Human Resources Division until the date indicated on the front of this announcement. Closing date postmarks will NOT be accepted. Obtain applications at the Windsor Civic Center, 9291 Old Redwood Highway, Windsor, or on the Town web site: www.townofwindsor.com or by calling (707) 838-1017. If you have questions, contact Human Resources at (707) 838-5360.

THE SELECTION PROCESS
Applications will be screened and those considered best qualified will be invited to appear for a practical exam, an oral interview or both. Meeting the announced requirements does not guarantee inclusion in the selection process.

The Town of Windsor Human Resources Division will make reasonable efforts in the examination process to accommodate qualified disabled applicants. Individuals with disabilities who would like to request an accommodation in the testing process must inform the Human Resources Division in writing by the final filing date.

COMPENSATION AND BENEFITS

• 13 paid holidays and 80 to 160 vacation hours per year
• Medical, dental and vision insurance, and employee assistance program
• 96 hours sick leave accrued per year
• Life insurance and long-term disability insurance
• Optional participation in deferred compensation plans
• CalPERS retirement (2% @ 55) fully paid by the Town; no Social Security
• Bilingual Spanish pay incentive

EMPLOYMENT INFORMATION

• Employment offers are normally made following reference and background checks and are always contingent upon fingerprint clearance and successful completion of a pre-employment physical examination given by a Town-designated physician, which includes testing for drugs.
• Employment is contingent upon verification of identity and legal right to work in the United States as required by the Immigration Reform and Control Act (IRCA).

Information contained in this announcement does not constitute either an expressed or implied contract. These provisions are subject to change. All appointments are subject to the Town Manager’s approval.

The Town of Windsor is an Equal Opportunity Employer

Exchange Bank Position

• Position Title: Retirement Benefits Specialist
• FLSA Status: Exempt
• Department: Human Resources
• Grade: TBD
• Reports To: Compensation and Benefits Manager
• Revision Date: June 2008

POSITION SUMMARY: Administer the day-to-day operations of the Bank’s retirement plans, ensures compliance in all areas of responsibility and provides payroll and HRIS support.

ESSENTIAL FUNCTIONS:
Retirement Plan Administration: 40%
Process and transmit to record keeper 401(k) transactions each pay cycle. Review for accuracy and input all 401(k) transactions into the Payroll system. Consult with employees to provide information and guidance pertaining to requests for retirement, 401(k) loans, payroll deferrals, hardship withdrawals and rollovers. Plan and conduct 401(k) enrollment meetings for newly-eligible employees. Obtain pension calculation certifications from actuary and provide quotes to participants as requested. Participate in and serves as liaison for Retirement Committee including preparing minutes, packets, speakers, etc. Coordinate annual cost of living adjustments (COLA) for all eligible pension recipients. Coordinate with the actuary to finalize the semi-annual Pension Benefit Guaranty Corporation (PBGC) insurance premiums.

Draft, distribute and coordinate regular employee retirement plans communications including articles, flyers and speakers. Coordinate approval, posting and distribution of retirement plans changes and amendments. Prepare special reports and data analysis of retirement plans information as needed. Research and resolve Plan funding, interpretation, eligibility, etc. questions as needed.

Compliance: 25%
Coordinate department’s certification for CBS, BTE and general ledger in compliance with the Bank’s requirements. Prepare documentation, generate reports and compile data requested by internal and external auditors. Coordinate 5500 filings for the 401(k) and pension plans ensuring proper documentation. Communicate regulatory and other changes to all Plan participants. Establish and maintain records retention plan for employee records in accordance with regulatory requirements.

Payroll/HRIS: 25%
Provide back-up HRIS and payroll support to HR Specialist. Prepare, review and distribute ad-hoc reports upon request. Perform callback of payroll to ensure input accuracy. Resolve routine payroll questions or issues from managers and employees. Research tax discrepancies in payroll for individual employees and the Bank as necessary. Input and maintain current information regarding benefits on Ceridian (HRIS) and other systems as appropriate.

Non-Essential Functions: 10%
Review and recommend updated Human Resources procedures. Perform special projects and research as assigned. Perform other duties as assigned.

SUPERVISORY RESPONISIBILITIES
None

MINIMUM QUALIFICATIONS
Core Job Specific Competencies:
Accountability: Shows commitment, dedication, and dependability in all aspects of the job; completes all assigned tasks on time and with minimal supervision; fulfills commitments made to peers, co-workers, and management; accepts responsibility for actions and results. Accuracy/Quality: Achieves a high standard with work processes and outcomes; completes tasks with a concern for all the details involved; monitors and checks work for precision, clarity, and completeness; produces quality results. Continuous Learning: Takes responsibility for own learning and development by acquiring and refining of technical and professional skills needed in job related areas; proactively seeks performance feedback and identifies approaches to improve own performance. Customer Service: Provides internal and external customers with the products and services that match their needs in a timely, efficient manner; follows up on customer complaints, questions, and requests. Dependability: Makes self available for work on a consistent and timely basis with infrequent unplanned absences; completes work in a timely manner; meets commitments with minimal oversight. Prioritization/Time Management: Assesses multiple tasks or issues which are competing for a limited amount of time or resources and determines the order in which each will be addressed; sets priorities, goals, and timetables to achieve maximum productivity; tracks both completed and incomplete activities. Verbal Communication: Expresses ideas effectively in individual and group situations adjusting style and methods to meet the specific needs of the audience; attentively listens to others to gather data and paraphrase meaning to verify understanding. Written Communication: Uses correct English grammar, punctuation, and spelling; communicates information (for example facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material that is appropriate for the intended audience.

Knowledge, Skills and Abilities:
Knowledge of 401(k) and pension retirement plan administration and related benefit laws and regulations. Knowledge of payroll administration including tax reporting and related federal, state and local regulations. Skills operating a personal computer including word processing, spreadsheet and presentation software. Advanced mathematical calculation skills and data analysis.

Licenses and Certifications:
American Payroll Association (APA) certifications desirable. World of Work (CBP) certification desirable.

Physical Requirements:
Ability to stand, bend, stoop, sit, walk, twist and turn. Ability to lift up to 25 pounds occasionally. Ability to use a computer keyboard and calculator. Work environment is indoors, majority of the time is spent sitting at a desk.

Education and Experience:
A combination of education and experience equivalent to an associates degree in business, accounting or related field; and knowledge typically gained through a minimum of three years experience in benefits administration, payroll and/or human resources.

This position description is subject to change and other functions may be assigned at management’s discretion. I reviewed and discussed this position description and understand that it does not represent an employment contract.

Unique Recruiting Manager Opportunity

Personnel and Recruiting Supervisor

Long term temporary assignment available in Petaluma, CA.
Work at a large, high-profile technology company.
Hours: early shift (5am-2pm).
Compensation: $20 per hour plus very good benefits.
Excellent opportunity for advancement.

Job Description:

The position will work directly with the Onsite Personnel Manager with a focus on recruiting and personnel supervision.

We are looking for someone who is willing to make a very long-term commitment, and also experienced in recruiting and preferably experienced in management. They need to be extremely reliable and they need to have excellent written and verbal communication skills. This position may involve occasional travel to other parts of the US or Canada, though not a common and/or frequent requirement.