• BENEFITS ADMINISTRATION
• HR Position (32 Hours per week)
• Human Resources Volunteer Opportunity
• Human Resources Intern – Part Time
• Human Resources Technician - Temporary Position

BENEFITS ADMINISTRATION

Our Santa Rosa-based client in the manufacturing industry is seeking a bi-lingual English/Spanish candidate for a benefits administration opportunity.  This position handles a great deal of administrative tasks including data entry for a majority of the day. The ideal candidate will be able to multi-task and have to shift gears quickly. Internal customer service is frequent, and candidate must be able to provide superior customer service while performing other assigned projects and responsibilities.

 Only candidates with the following will be considered for this opportunity:

 Bi-lingual in English and Spanish, one to three years minimal experience with workers compensation, benefits administration, benefits coordination, new employee orientation, recruiting, employee relations and personnel file maintenance.

 Interested applicants should contact:

HR Position (32 Hours per week)

 Job Duties:

• Assist other employees and managers with translations
• Administer benefits including COBRA
• Maintaining  confidentiality
• Provide HR support
• Provide Administrative Support
• Revise and edit translated materials

 Skills:

• Strong problem solving skills
• Encourage teamwork and optimism
• Ability to maintaining strong relationship with customers and employees
• Ability to multi-task

Education:

• Bachleor’s degree preferred especially in the human resources field
• 5 years of experience working with in Human Resources
• Bilingual in English and Spanish
• Proficient with all MS office Programs.

 The role is currently 32 hours per week but could grow to full-time, and is located in Northwest Marin (on the Sonoma County border)  Interested applicants should apply to:

 Casandra Filger

Human Resources Volunteer Opportunity

Whistlestop is a non-profit organization that promotes the independence and well-being of older adults and the disabled in Marin County.  Whistlestop provides a comprehensive and integrated range of programs, services and activities including low cost nutritious meals, transportation services and multicultural programs dedicated to improving the well-being of older adults and the disabled.

Our Human Resources Department has an unpaid volunteer opportunity at our Transportation office in San Rafael located at 15 Jordan Street.  Our Volunteer will receive practical HR experience by assisting in the day-to-day operations of the HR function at Whistlestop.   Primarily, the volunteer would be working in an administrative capacity helping with new HR department development.   Projects would include establishing HR and benefit files, HIPPA compliance audits and other projects and activities.

We are looking for a volunteer who is studying and/or interested in professional Human Resources and that wants to apply their skills while making a significant contribution to the community through working with a nonprofit.   Our volunteer should be willing to contribute at minimum 8 hours to a project with no less than 4 hours at a time. The office is open M-F, from 8-4:00 and the days and hours are flexible.

Interested volunteers please send your resumes to jobs@thewhistlestop.org.  We are an equal opportunity employer.

Do something nice for Older Adults

Human Resources Intern – Part Time

Whistlestop is a non-profit organization that promotes the independence and well-being of older adults and the disabled in Marin County.  Whistlestop provides a comprehensive and integrated range of programs, services and activities including low cost nutritious meals, transportation services and multicultural programs dedicated to improving the well-being of older adults and the disabled.

 Our Human Resources Department has an unpaid part time internship opportunity.

 This intern will receive practical HR job experience by assisting in the day-to-day operations of the HR function at Whistlestop.  The Intern will be working in the areas of HR department development including staffing, recording keeping and compliance, safety, benefits and compensation.  Some projects and activities include:

• Recruitment -  including applicant screening, tracking, performing background checks and orientation  
• Performance management – creation of job descriptions, tracking and reporting
• Recordkeeping and HIPPA compliance -  establishing HR and benefit files and ensuring compliance
• Creating HR reports, performing research and reporting on metrics
• Other projects as needed

 We are looking for Interns who are studying and/or interested in professional Human Resources and that want to learn valuable skills while making a significant contribution to the community through working with a nonprofit.  Applicants should have excellent communications skills, both written and verbal, good attention to detail and the ability to work independently.  Applicants must be able to use diplomacy and maintain confidentiality.  Microsoft office skills preferred.

Interested applicants should send their resumes to jobs@thewhistlestop.org.  We are an equal opportunity employer.

Do something nice for Older Adults

Human Resources Technician - Temporary Position

Position:                    Human Resources Technician

Position Type:           Temporary/Contract

Position Term:          ASAP through Sept. 30, 2010

Pay Range:                $18-$22 DOE

 If interested, please contact David Ohman / Manpower (707) 576-7855 david.ohman@na.manpower.com

  1.            CHARACTERISTICS OF THE JOB:

 Under general supervision, performs a variety of human resources activities in functions such as employment, benefits, training, safety and related areas in a manner that complies with state and federal laws, organization policies and procedures.

 2.            SUPERVISES:

 None

 3.            RESPONSIBILITIES – ESSENTIAL FUNCTIONS:

 A.           Coordinates hiring and placement efforts: assists Placement & Retention Specialist with matching employee with a worksite; supports screening, interviewing, evaluation process; and coordinates pre-employment reporting and testing (e.g., background checks, physicals).

B.           Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures that policies and procedures in areas of responsibility are up to date.

C.           Coordinates employee benefit programs: processes additions and changes; prepares and communicates updates and information; facilitates open enrollment.

D.           Administers various leaves of absence programs: FMLA, workers’ comp, disability, personal, bereavement.

E.           Monitors the safety program at placement sites to ensure effectiveness and compliance, maintains support documents; identifies trends and makes recommendations for improvement.

F.            Administers workers’ compensation program, including return to work; ensures that reporting and documentation is completed and maintained as required, and takes corrective action as needed; monitors claims progress and facilitates closure; identifies trends and makes recommendations for improvement. Communicates with worksite personnel to convey pertinent information, including modified work requirements.

G.           Maintains human resources systems, procedures and forms in an accurate and timely manner; ensures that data and information is recorded in an accurate and timely manner.

H.           Prepares documentation and reports as required by law (e.g., OSHA 300, EEO-1).

I.              Conducts self in a professional and ethical manner.

 ANCILLARY FUNCTIONS:

 A.           Conducts research, analyzes data and prepares recommendations on assigned projects and tasks.

B.           Submits relevant reports in a timely manner.

 NOTE: Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, either orally or in writing.

 4.            QUALIFICATIONS:

 A.           Associates degree in business or related field, or equivalent experience.

B.           HR Certificate

C.           Practical knowledge of assigned functional areas as would normally be obtained from four or more years of experience in the field.

D.           Experience in working under pressure with frequent interruptions on tasks that require attention to detail and accuracy.

E.           Ability to work independently, effectively organize multiple priorities and meet agreed-on deadlines.

F.            Ability to balance a friendly, service-oriented relationship with employees, worksite personnel and co-workers while maintaining strict confidentiality.

G.           Excellent interpersonal skills and ability to interact effectively with a diverse population.

H.           Excellent oral and written communication skills.

I.              Ability to understand, speak, and be understood in English.

J.            Intermediate skills in Microsoft Office; Word, Excel, internal and email software.

K.           Intermediate skills in human resources systems, including reporting.

L.            Ability to perform effectively and cooperatively as part of a team.

M.           Skills in observation, assessment, problem solving, and exercising sound judgment and tact.

 5.            WORK ENVIRONMENT:

 Entails exposure to the following environmental conditions: Constant exposure to moderate business office noise levels such as office machines, conversations, foot traffic; some (less than 1/3rd) exposure to moving mechanical parts, fumes, toxic chemicals, airborne particles, risk of electrical shock.

 6.            PHYSICAL REQUIREMENTS:

 Involves sitting, speaking and listening for six or more hours per day; periodic (two hours per day) using hands to key and check data and information; reaching; lifting up to 50 lbs.; walking. Requires close and distance visual capabilities.